Letter of Application & Follow-Up

Downloadable version (Microsoft Word document)

Letters of application usually accompany resumes. The purpose of these documents is to help you obtain a job interview.

Special Guidelines

Research the company and job for which you’re applying so you can show the employer that you are capable of meeting his or her specific expectations.

Maintain a balance between showing your qualifications for the position and communicating your ability and willingness to learn from your employer and the job.

Make the letter personal—something that only you could compose. Make sure it is you applying for the job, not some fabricated model or ideal.

Avoid cliches, generalities, etc.

Do not flatter the employer or yourself.

Letters must be error free.

 

Letter of Application Format:

Your Street Address
Your City, State
Date of the Letter

Name of the Addressee
Title of the Addressee
Company Title
Company Street Address
Company City, State

Dear Name of the Addressee:

Opening paragraph: State why you are writing, the position or type of work you are applying for, and how you heard of the opening. If you heard about the position from someone who is in good standing with the company, be sure to mention his or her name.

Middle paragraphs: Explain why you are interested in working for this employer and specify your reasons for desiring this type of work. If you have had experience in your desired field of employment, be sure to point out your particular achievements. Expound on the most relevant experiences included in your resume, making sure to indicate that your skills, training, and experiences are transferable to the new job.

Closing paragraph: Pave the way for an interview by asking for an appointment, giving your phone number, or indicating that you are available to meet at their convenience.

Sincerely,

Your Name

 

Follow-Up Letter Format:

Your Street Address
Your City, State
Date of the Letter

Name of the Addressee
Title of the Addressee
Company Title
Company Street Address
Company City, State

Dear Name of Addressee:

Opening paragraph: Thank the employer for the interview and express appreciation for the courtesy or consideration extended to you. Remind them of the position you interviewed for and the date and place of the interview.

Middle paragraphs: Reaffirm your interest in the position and organization. Mention anything you have done since the interview which demonstrates your interest in the opening, such as conducting additional research on the employer or holding conversations with local company representatives. Submit any information you wish to add to your application. If they don't already have a copy of your resume, send it with this letter. Express willingness to provide additional information if requested.

Closing paragraph: Close with a suggestion for further action, such as your availability for additional meetings at the employer's convenience.

Sincerely,

Your Name

Eric Schaad, Feb. 1993
Revised by Zach Hutchins, summer 2005